We carry out administrative and enforcement functions of the Housing Authority in relation to the licensing of privately rented homes including Houses in Multiple Occupation (HMOs). This privacy notice explains how we use any personal information we ask you for when completing your new or renewal application for a property licence

Information we collect

We will collect personal and business information about you as you complete your application. Such as, your name, contact details and those of the persons proposed to be Licence Holder or the property manager, we also collect the date of birth of the proposed licence holder in a selective licence application, any mortgage details and names and addresses of other owners of the property.

Why we collect this information and how we use it

You are applying for a property licence and under the Housing Act 2004 we require the information to assess your application before we can process the licence. The information you provide will only be used for the purpose of processing, administering and enforcing the property licensing schemes. The date of birth of the proposed licence holder is used for identification purposes only.

All of your information will be processed in accordance with the UK General Data Protection Regulation (GDPR) and will only be used by us.

The Council is under a duty to protect the public funds it administers, and to this end we may be required to use the information you have provided when making a property licence application for the prevention and detection of fraud. We may also be required to share this information with other bodies responsible for auditing or administering public funds for these purposes, for example, HM Revenue & Customs.

All data will be held securely in line with the Data Protection Act 2018 and Oxford City Council’s Privacy Policy.

Please note that the name and address of the licence holder and any manager will appear on the public licence register when the licence is issued. Apart from that register we will not disclose any personal information to any other third parties unless required to do so by law.How long we keep the information

In accordance with the Council’s Records Retention Schedule the information will be kept for 6 years from expiry of licence - if property no longer requires a licence.

More information

Contact the Data Protection Officer

Address: Corporate Governance Manager
Oxford City Council
Town Hall
St Aldate's
Oxford, OX1 1BX
United Kingdom

Telephone: 01865 249811

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