HMO licence fees and charges

The tables below give the fees for the HMO licensing scheme and the refund policy.

Following a legal case brought by a landlord (Gaskin) against London Borough of Richmond, the Council are obliged to request fees in two stages:

  • Stage 1 must be paid when you make the application. The stage 1 fee can only cover costs associated with the application process costs. Oxford City Council has calculated the average costs associated with processing the application up to and including the issue of intention to grant a licence (or refuse to grant a licence).
  • Stage 2 must be paid when you are sent the “notice of intention to grant a licence”. The stage 2 fee covers ongoing scheme application, operation of the scheme and enforcement costs. Oxford City Council has calculated the average costs associated with ongoing operation and enforcement of the scheme.

Your application is not “duly made” until both fees are paid. Your licence will not be issued until stage 2 fee is paid.

If you have applied for a two or five year renewal, the Stage 2 fee must be paid within the time requested. If payment is not made within the requested time, you will automatically be issued with a one year licence (and any overpayment will be refunded).

For 2021/22 we are planning for an improved online application system. This has meant that some of the costs associated with processing the higher new application and renewal application fee categories have been moved into the stage 2 fee payment.

Fees

Fees are charged by financial year.

Table showing HMO licence fees

Category

Description

2021/22 Fee

A

Higher Rate New Application - New application for a one-year licence where the HMO has been operating unlicensed for more than 12 weeks

Stage 1; £277

Stage 2: £1,781

Total: £2,058

B

Standard New Application -
New application for a one-year* licence where:
i) The HMO was acquired and/or began operating as an HMO within the previous 12 weeks; or
ii) The licence expired before a valid renewal application was completed; or
iii) Change of existing licence holder.
*May be eligible for longer licence in cases of  i) or iii) if Licence Holder holds other HMO licences with us and all relevant criteria are met at time of application

Stage 1: £277

Stage 2: £280

Total: £557

C

Standard Renewal - Annual renewal where there are no management concerns or outstanding conditions and the licence holder is not an Oxford City Council Accredited Landlord

Stage 1: £89

Stage 2: £177

Total: £266

D

Higher Rate Renewal - Annual renewal where there are management concerns, non-compliance issues or other reasons that re-inspection or audit is required

Stage 1: £89

Stage 2: £416

Total: £505

E

Two year licence renewal where all two-year licence criteria are met

Stage 1: £89

Stage 2: £204

Total: £293

F

Five year licence renewal where all five year licence criteria are met

Stage 1: £89

Stage 2: £324

Total: £413

Charges for other services

The financial charges for other services associated with HMO licensing are shown below.

HMO fees - optional charges for other services

Description

2021/22 Fee

Fire Risk Assessment provided by our Building Control Service

£320

HMO licensing advice (per visit)

£195

Assisting tenant to apply for Rent Repayment Order (RRO)

10% of rent awarded by FTT

Refunds

The licensing fees are set to recover the costs of the licensing scheme as a whole. Refunds are only made as listed below. Refunds will be made to the card used for the payment.

The retained amount covers the costs incurred by the Council.

2021/22 Refund Policy

HMO fees - refunds 2021-22

Application Type

Circumstance

Refund amount

New or Renewal application:

Property was not an HMO at the time the application was made and has not been occupied as an HMO

Only where  a landlord can demonstrate that the property has never been occupied as an HMO

Stage one payment – full refund

Stage two payment – full refund

New application:

Property has ceased to be an HMO since application was made. Inspection not yet undertaken

Stage one payment –  amount paid minus £116

New application:

Property has ceased to be an HMO since application was made. Inspection completed and intention notice not yet issued

Stage one payment – no refund

New application:

Property has ceased to be an HMO since application was made. Intention notice issued however decision notice not yet issued

Stage one payment – no refund

Stage two payment – no refund

Renewal application:

Property has ceased to be an HMO since application was made. Intention notice not yet issued

Stage one payment –  amount paid minus £50

Renewal application:

Property has ceased to be an HMO since application was made. Intention notice issued however decision notice not yet issued

Stage one payment – no refund

Stage two payment – full refund

New or renewal application

Intention notice issued. Stage two not paid. Application withdrawn by Council.

Stage one payment – no refund

Revocation of licence (new or renewal licence)

After decision notice is issued

Stage one payment – no refund

Stage two payment – no refund

Overpayment of fees

Where a landlord has overpaid fees, the difference will be refunded i.e. landlord pays for a two year licence and is granted a one year licence

Stage two payment – difference refunded