Oxford City Council (OCC) has created a Dynamic Purchasing System (DPS) under the requirements of regulation 34 of the Public Contracts Regulations 2015 (the Regulations) to facilitate the development of Electric Vehicle (EV) services.
The DPS comprises a group of EV goods / service providers and concessionaires who can provide performant, cost effective and customer centric provisions for the whole EV charging journey for residents, businesses, car and fleet clubs and visitors.
The DPS is available for use by all UK Public Sector Bodies as identified in the FTS Contract Notice on the GOV.UK website.
OCC is responsible for managing the DPS process, including evaluating suppliers, on-boarding suppliers or providing feedback (but not individual call-off contracts).
Process
We have worked hard to create a simple and hassle-free process from the point of enrolment through to awarding a contract. Our team will be on hand throughout the process to offer guidance and support wherever needed, such as:
- templates to support you with the process
- guidance on structuring your evaluation criteria
- advice for the Call-off and running a Further Competition through to award
Our certification database tracks the compliance of all suppliers enrolled onto the DPS providing an invaluable, time-saving tool during the evaluation stage.
To use the DPS, you will need to complete the Access Agreement and undertake a Further Competition for your requirement selecting the appropriate Lot.
Upon enrolment you will receive our user guide which details each step of the process in a clear and concise manner and includes several templates and supporting documents.
Procurement costs through the EV DPS
The operation of the EV DPS is funded by a small rebate paid by awarded suppliers upon contract award.
To procure through the EV DPS, there are two possible routes.
Route 1
Run the procurement through your own internal procurement portal. This route is completely free for the contracting authority.
Route 2
If you require further assistance, the procurement can be run through Oxford City Council's procurement process with the support of a member of our Procurement team. This route comes with a small cost of £600 to help cover resourcing.
How to enrol
- Complete the access agreement - Download the Dynamic Purchasing System Access Agreement
- Email the completed agreement to dps@oxford.gov.uk
Once we receive your completed agreement we'll get back to you with further guidance on setting up your tender.
Contact us about our Dynamic Purchasing System
For support or any other queries, please get in touch by email.
