This page answers common questions for companies interested in becoming an approved supplier for the Electric Vehicle Dynamic Purchasing System (EV DPS).
Contents
- Regulated concession contracts
- What is a regulated concession contract?
- Is it permitted to run a procurement which is above the regulated value which results in the award of 2 or more contracts that are each below the regulated value?
- Can a concession contract with a total value below £5,372,609 (inc. VAT) be procured through the EV DPS?
- When will regulated concession contracts be permitted through the EV DPS?
- General
- How do we share the EV DPS with other local authorities?
- Does the EV DPS have an upper limit value?
- Is there an accreditation for being enrolled on the EV DPS?
- Our company is a start-up, can we still apply?
- Our company is not an OLEV registered installer but our subcontracted company is, is this sufficient?
- Which local authorities are signed up to the DPS?
- Application
- How long does the application process take?
- If our application is unsuccessful, can we reapply?
- Can we apply for more than one lot?
- We plan to apply to more than one lot, can we use the same case studies in our application for each lot?
- Who should we contact if we have a question about our application?
Regulated concession contracts
What is a regulated concession contract?
A regulated concession contract is a contract that meets the definition under Regulation 3 of the Concession Contracts Regulation 2016 and has a total turnover over the lifetime of the contract in excess of £5,372,609 (inc. VAT).
Is it permitted to run a procurement which is above the regulated value which results in the award of 2 or more contracts that are each below the regulated value?
Discussions involving legal representatives are ongoing to identify a common legal understanding on this. Regrettably, until Oxford City Council have further guidance from government regulated concession contracts will not be permitted through the EV DPS.
We understand the urgency of this issue and the impact this will have on LEVI procurement and delivery. Please know this is a top priority for all English frameworks and DPSs.
Unregulated concession contracts and other contract types are unaffected and can still be procured through the EV DPS.
The concession limit is for each contract let, not the full procurement amount.
E.g. if a consortium of LAs are running a tender process with a value exceeding the threshold value of £5,372,609 (inc. VAT), but require a separate contract with each authority in the consortium, where these contracts are below the threshold, then they are unregulated concession contracts and therefore the DPS is a valid route to procure.
Can a concession contract with a total value below £5,372,609 (inc. VAT) be procured through the EV DPS?
Yes. Concession contracts with a total value below £5,372,609 (inc. VAT) are unregulated and can be procured through the EV DPS.
When will regulated concession contracts be permitted through the EV DPS?
As discussions involving legal representatives are still ongoing, we are unsure when we will have further guidance from government. We will keep our members updated via email, the EV DPS newsletter, and this website with developments.
General
How do we share the EV DPS with other local authorities?
Send a link to the main webpage: Dynamic Purchasing System for electric vehicle charging (EV DPS)
Does the EV DPS have an upper limit value?
For concession contracts, the total contract value must be below £5,372,609 (inc. VAT). For other contract types (e.g., standard own and operate) there is no upper limit value.
Is there an accreditation for being enrolled on the EV DPS?
Yes, once you are enrolled on the DPS we will provide you with our DPS logo to use in your communications.
Our company is a start-up, can we still apply?
Yes. We understand nascent technology and businesses are an important part of the developing EV world and so have designed the application process to reflect this. To help ensure your successful enrolment, and to prevent any delays, please provide as many relevant supporting financial documents as possible.
Our company is not an OLEV registered installer but our subcontracted company is, is this sufficient?
Yes, this is sufficient. Please include the name of the OLEV registered company you subcontract in the relevant compliance item. This streamlines the evaluation process and will allow us to respond to your application quicker.
Which local authorities are signed up to the DPS?
We hope to share a list of the local authorities who have agreed for their enrolment on the DPS to be public soon.
Application
How long does the application process take?
We aim to review applications and respond within 2 weeks.
If our application is unsuccessful, can we reapply?
Yes. The DPS is always open. If your application is unsuccessful, we provide feedback and you can reapply at any time.
Can we apply for more than one lot?
Yes. You can apply for a number of lots at the same time. Alternatively, as the DPS is always open you can apply for different lots over a period of time.
We plan to apply to more than one lot, can we use the same case studies in our application for each lot?
As long as case studies are relevant to the lot you are applying for, you may use the same case study. If you copy and paste to each lot, think carefully about only using 4 to reflect the breadth of your offer.
Who should we contact if we have a question about our application?
Ask questions through the Intend Portal. Our team will be alerted and will respond as soon as possible.
