Resident Policy Review Group 1 recommendations

Asbestos Policy recommendations

Table showing recommendations from the Resident Policy Review Group 1 on our Asbestos Policy
Reference	Recommendation	Response	Action
PRG1	That the Council undertakes on site post inspections of asbestos work for 5% of completed works	Accepted	The sampling of asbestos work is now planned to take place
PRG2	That clearer text is provided in the Asbestos Policy as to how residents can report asbestos concerns	Accepted	Clearer text has been provided in the policy
PRG3	That the Asbestos Policy policy text should be amended to read that staff "must" know the asbestos policy rather than “should” know the policy	Accepted	The original draft was ambiguous as to the responsibility of Council staff to know the asbestos policy. This wording has been strengthened
PRG4	That major incident reviews and learnings pertaining to property maintenance to be made public (with personal details removed) so residents can see transparency in action	Needs more work before being considered	This recommendation is in negotiation with residents and OCC officers

Damp and Mould Policy recommendations

Table showing recommendations from the Resident Policy Review Group 1 on our Damp and Mould Policy
Reference	Recommendation	Response	Action
PRG5	That the tone of the wording of the Damp and Mould Policy be amended as it was perceived to be negative towards residents	Accepted	The wording in the Damp and Mould policy has been amended to neutrally state the responsibility of residents and the Council to address damp and mould
PRG6	It was noted in the original draft Damp and Mould Policy that damp and mould be addressed within a number of “working days”. Due to the impact of damp and mould upon health, as the tragic death of two-year Awaab Ishak in Rochdale in 2020 shows, it was recommended the word “working” be removed	Not accepted	Housing Board considered the cost implication and the capacity of OCC and ODS to address damp and mould if it was in “days” rather than “working days” as too high to accommodate
PRG7	That it should be made clearer in the Damp and Mould Policy how residents can report damp and mould and how the Council will share information with residents on damp and mould	Accepted	The policy text is now clearer as to how residents can report damp and mould concerns

Fire Policy recommendations

Table showing recommendations from the Resident Policy Review Group 1 on our Fire Policy
Reference	Recommendation	Response	Action
PRG8	That residents in a flat affected by a fire press the fire alarm when leaving the block	Not accepted but influenced service design	On review by the Corporate Fire Safety Manager, it was clarified that the following wording will now be included in the policy under the narrative of a fire in a flat: "Residents should immediately evacuate the building and once safely outside, raise the alarm by contacting 999."
PRG9	That residents know who to contact if there are concerns of flammable material being held in a flat or flats	Accepted	The Fire Safety policy now includes text that on communal notice boards, residents are advised who to contact if they are concerned flammable materials are being stored in neighbouring properties
PRG10	That the Fire Safety Policy takes special consideration of residents who may have additional needs and are being supported by the Community Safety team	Accepted	The list of vulnerable residents has been extended to include residents being supported by the Community Safety team

Disrepair Policy recommendations

Table showing recommendations from the Resident Policy Review Group 1 on our Disrepair Policy
Reference	Recommendation	Response	Action
PRG11	As no responses were received and no recommendations to change the policy were offered by the PRG, it is recommended that the Disrepair Policy progresses in its current form	Accepted	The Director of Housing and the Deputy Chief Executive (City and Citizens’ Services) - with the Deputy Chief Executive using delegated powers as Chair of the Housing Board - approved the Disrepair Policy
PRG12	PRG requests that: the Director of Housing notes the status of the resident-led recommendations and responses and supports Oxford City Council colleagues in presenting them as evidence of the residents’ voice in housing policy progression. PRG recommendation 4 is revisited with well-placed colleagues to consider. PRG recommendation 8 outcome is shared with and understood by PRG members.	Accepted	PRG4 to be taken to the Co-Design Group and OCC Officers for further work before being re-considered

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