Oxford Local Plan 2042 Preferred Options: Evidence Studies documents - Disproportionate burden assessments for digital accessibility

Accessibility legislation (on legislation.gov.uk website) states that public sector websites must publish content in an accessible format, unless doing so would impose a disproportionate burden on the organisation. If that is the case, an assessment of the extent to which compliance with the accessibility requirement imposes a disproportionate burden must be carried out.

This is a Disproportionate Burden Assessment for 32 Oxford Local Plan 2042 Preferred Options: Evidence Studies documents which are in PDF format.

The benefits of creating an HTML version of this PDF would be:

• a fully accessible version for all users to access
• an easily searchable and indexable version

The documents relate to the Regulation 18 Consultation for the 2042 Local Plan. The documents include various Green Belt assessments with maps and tables, the Retail and Leisure Needs Assessment which includes a lot of data in various formats and a Green Infrastructure Assessment that also contains a lot of data and images.   

The expectation is that the documents are made publicly available as part of the Council’s statutory duties; however, due to the high volume of information and document sizes we do not deem it suitable to convert these documents into fully accessible versions.

Also relevant to this decision are that:

• We are legally required to make the documents available to the public, so the documents must be published on the Council’s website
• Thus far we have not received requests for additionally accessible versions of the documents in this folder when we have shared similar or the same versions previously
• The documents do meet accessibility requirements for a large number of users, although some groups will find it disproportionately difficult
• We will always assist with accessible versions on request

The evidence base documents include multiple elements - tables, charts, maps, pictures and text formatted into columns - that may make accessibility difficult. 

The documents can be upgraded or where not deemed to be required can be removed from the webpages, and we will provide suitable versions on request.

Having considered the estimated effort involved in creating accessible versions of these documents, we have concluded that the work required is beyond the resources available to us. This represents a disproportionate burden on the organisation.

27 June 2025