Community Safety Service and Anti-Social Behaviour (ASB) Team privacy notice
The following privacy notice applies to Oxford City Council’s Community Safety Service and Anti-Social Behaviour (ASB) Team.
Oxford City Council’s Community Safety Service (‘the Service, ‘we’) collects and processes personal data relating to you. We are committed to being transparent about how we collect and use that data and to meeting our data protection obligations. This statement is in compliance with current requirements of the General Data Protection Regulation 2018.
Why Oxford City Council Collects Information about You
Our Community Safety Service collect personal data relating to witnesses, victims, alleged perpetrators of crime and anti-social behaviour. We also collect data on vulnerable individuals. The gathering of information is necessary for the Service to perform a task in the public interest and in undertaking its official functions. These functions have a clear basis in law under Article 6 GDPR 2018, the Anti-Social Behaviour Crime and Policing Act 2014, the Housing Act 1985, the Housing Act 1996 and the Prevention of Social Housing Fraud Act 2013.
What Do Oxford City Council Use Your Information For
We collect this data to protect our communities from harm with the emphasis on the prevention of incidents. We have a duty to develop and implement strategies to: -
- Prevent crime and address community safety
- Reduce crime and anti-social behaviour in the area
- Record, investigate and resolve complaints of anti-social behaviour
- Combat the misuse of drugs, alcohol and other substances
- Reduce re-offending in the area
- Safeguard children, young people and adults with vulnerabilities
Our lawful basis for processing personal data is for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Council. We process special category data for reasons of substantial public interest.
What Date We Collect
The information we collect and sometimes hold about you would include, but is not limited to:
- Date of birth
- Contact details (phone/mobile/email)
We may ask you for further details where required and appropriate to enable us to respond to any of your enquiries, as well as to provide you with our services:
- Marital status
- Names of children
- Next of kin
- Name of your GP
- Physical or mental health condition
- Name and contact details of someone providing you with support
This list is not an exhaustive
We may share your information with other services and ask other agencies for information about you only if it is appropriate and relevant. Under the Crime & Disorder Act 1998, Section 115 we can share information with the police to prevent crime and disorder without your consent.
This information will help us deal with any issue, application or case management quickly. Other services and agencies will include but not limited to:
- Other departments within the Council,
- Thames Valley Police
- Fire and Rescue Service
- Health Services
- National Probation Service
- Support Agencies
- Social housing provider
Use of Your Data
- We will only use your information within the terms of data protection laws
- Delete your information securely and only keep it for as long as necessary.
The Council will review dates for keeping personal data in the future and if necessary update this Privacy Notice
How long we keep hold of Data
Your information will be kept safe and confidential and handled with care in accordance with the law.
Security of Your Personal Data
We will maintain the reliability, accuracy, completeness and currency of personal data in our databases and to protect the privacy and security of our databases. We keep your personal data only for as long as reasonably necessary for the purposes for which it was collected.
Our servers and databases are protected by industry standard security technology.
The employees who have access to personal data have been trained to handle such data properly and in accordance with latest regulation.
What Rights You Have
You have various rights around the data we hold about you.
- Right of access (to receive a copy of your personal data)
- Right to rectification (to request data is corrected inaccurate)
- Right to erasure (to request that data is deleted)
- Right to restrict processing (to request we don’t use your data in a certain way)
- Right to data portability (in some cases, you can ask to receive a copy of your data in a commonly-used electronic format so that it can be given to someone else)
- Right to object (generally to make a complaint about any aspect of our use of your data)
- Right to have explained if there will be any automated decision-making, including profiling, based on your data and for the logic behind this to be explained to you.
Any such request can be submitted to the Data Protection Officer. Whether we can agree to your request will depend on the specific circumstances and if we cannot then we will explain the reasons why.
If you are unhappy with any aspect of how your information has been collected and/or used, you can make a complaint to the Data Protection Officer. You can also report concerns to the national regulator, the Information Commissioner’s Office (ICO) by visiting the ICO website:
If you have any concerns or questions regarding the privacy notice please contact us at firstname.lastname@example.org
Data Protection Officer Contact Details
Post: Corporate Governance Manager, Oxford City Council, 109-113 St Aldate’s, Oxford, OX1 1DS