Property Licensing (HMO and Selective licensing)
We carry out administrative and enforcement functions of the Housing Authority in relation to the licensing of privately rented homes including Houses in Multiple Occupation (HMOs). This privacy notice explains how we use any personal information we ask you for when completing your new or renewal application for a property licence
What information do we collect?
We will collect personal and business information about you as you complete your application. Such as, your name, contact details and those of the persons proposed to be Licence Holder or the property manager, we also collect the date of birth of the proposed licence holder in a selective licence application, any mortgage details and names and addresses of other owners of the property.
Why do we collect this personal and business information and how do we use it?
You are applying for a property licence and under the Housing Act 2004 we require the information to assess your application before we can process the licence. The information you provide will only be used for the purpose of processing, administering and enforcing the property licensing schemes. The date of birth of the proposed licence holder is used for identification purposes only.
All of your information will be processed in accordance with the UK General Data Protection Regulation (GDPR) and will only be used by us.
The Council is under a duty to protect the public funds it administers, and to this end we may be required to use the information you have provided when making a property licence application for the prevention and detection of fraud. We may also be required to share this information with other bodies responsible for auditing or administering public funds for these purposes, for example, HM Revenue & Customs.
Please note that the name and address of the licence holder and any manager will appear on the public licence register when the licence is issued. Apart from that register we will not disclose any personal information to any other third parties unless required to do so by law.
Under the Data Protection Act 2018 you have certain rights, such as right to access, right to rectification, etc, to find out more about your rights please email the Data Protection Team.
How long will we keep the information?
In accordance with the Council’s Retention and Disposal Schedule the information will be kept for 6 years from expiry of licence - if property no longer requires a licence.